The Office of Registration and Records

Forms Instructions

How to pay for your graduation fee, official transcripts, certificates and replacement diplomas online

Please click below for a step-by-step guide to making online payments:

Online Payment Instructions with Portal Login Help.pdf

You can print, complete and return the forms below to the Office of Registration and Records.
 
Scan and e-mail: registrar@CapTechU.edu
 
By fax: 301-369-2310
 
Mail to:    Capitol Technology University
               Office of Registration and Records
               11301 Springfield Road, Laurel, MD 20708

Forms

Transcript Requests

Transcript requests will be processed upon receipt of both the signed request form and the fee of $10 per copy paid directly to the Business Office (if your financial account is current). Separate forms must be submitted for each request being sent to a different address.  Please note that transcript requests made during grade collection may be delayed until grades are processed. Forms may be scanned and submitted by email to registrar@captechu.edu. Please contact our Business Office at businessoffice@captechu.edu or 301-369-2318 to pay the transcript fee by phone.
 
Please note: Transcripts cannot be sent by email or in electronic format.  Current students can access an electronic copy of their unofficial transcript from the Student tab of the MyCapitol portal.
(.pdf, 204K)
Download Transcript Requests

Registration and General Information

This form must be completed and approved in order to waive a prerequisite.

(.pdf, 111K)
Download Prerequisite Waiver Registration Form

A required class in one's degree program can be substituted with another under special circumstances with the completion and submission of this form. This form must be signed by one's department chair or the Dean of Academics. This form cannot be applied to coursework within a certificate program.

(.pdf, 37K)
Download Course Substitution Approval

Use this form to request authorization to register for two classes that have a time conflict. The form must be approved by the professors of each class as well as your Academic Department Chair.

(.pdf, 186K)
Download Time Conflict Authorization Form
Please complete this transfer credit approval form before taking any courses at another institution of higher learning.  This will assure the coursework is transferable to your degree program.  Once the course is completed with a grade of 'C' or better, have official transcripts sent to Capitol Technology University to the attention of the Registrar's Office.
(.pdf, 103K)
Download Transfer Credit Approval

Independent study in a course will be granted only in the most extraordinary circumstances.  Eligibility for an independent study course will be determined by the department chair. If the department chair determines that a student is eligible for an independent study course, they will assign an instructor and the student will be registered for the course by the Office of Registration and Records. The assigned professor will coordinate all course requirements including exams, homework, lab assignments and research papers in lieu of classroom participation.

(.pdf, 234K)
Download Independent Study Request Form

Use this form to apply for a course or courses outside of your academic division.

(.pdf, 92K)
Download Cross Divisional Registration Approval

Use this form to update your personal information. This includes personal and professional contact info.

(.pdf, 100K)
Download Personal Information Update Form

Students planning to earn a certificate may only apply one relevant transfer course to certificate requirements. All remaining coursework must be completed at Capitol Technology University with no substitutions or waivers and a cumulative GPA of 2.0 (Undergraduate) or 3.0 (Graduate) in all required courses. There is no limit on the number of certificates one can earn. Each certificate costs $25.00. Students are given a physical certificate as well as recognition on their official transcripts.

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Download Certificate Request

If you need to order a replacement diploma, complete the Diploma Replacement Form and submit it to the Office of Registration and Records. The fee is $75.00 per copy. Forms may be submitted by email to registrar@captechu.edu. Please contact our Business Office at 301-369-2318 or 301-369-2319 to pay the transcript fee by phone. Please allow 4-6 weeks for processing.

All replacement diplomas are issued in 11” x 14” format and bear the name “Capitol Technology University” as the institution was renamed from “Capitol College” in 2014.

(.pdf, 104K)
Download Replacement Diploma Order Form

Release of Records Forms

This form is used to generate an enrollment verification letter from the Office of Registration and Records.  Verification of attendance is often required by student loan originators and health/automobile insurance companies.  Please allow two to three days for processing.
(.pdf, 88K)
Download Enrollment Verification Form
This form gives Capitol offices permission to release your information to a designated third-party. 
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Download Consent to Release Records Form (FERPA Form)

Degree Change

To add, drop, or change a degree program, complete the form. The form must be signed by the Undergraduate Advisor and Department Chair of the program you are entering before it will be processed by the Office of Registration and Records.

(.pdf, 28K)
Download Undergraduate Change in Degree Form

To add, drop, or change a degree program, complete the form. The form must be signed by the Associate Dean or Department Chair before it will be processed by the Office of Registration and Records.

(.pdf, 105K)
Download Master's Change in Degree Form

Use this form to add a minor to your degree program. Please follow all steps as indicated on the form.

(.pdf, 98K)
Download Minor Declaration Form

To change a doctoral degree program, complete the form. The form must be signed by the Dean or Director of Doctoral programs before it will be processed by the Office of Registration and Records.

(.pdf, 586K)
Download Change in Doctoral Program Form

Leave of Absence Request - FOR DOCTORAL STUDENTS ONLY

In order to adhere to federal regulations of the Department of Education, this leave of absence, together with any additional leaves of absence must not exceed a total of 180 days in any 12 month period. The 12 month period begins on the initial date of your LOA. If you have not returned at the end of the 180 day period, the university is required to notify the Department of Education of your last date of attendance. This will affect your Federal Financial Aid and your loan repayment status.
Leave of Absence Request - FOR DOCTORAL STUDENTS ONLY

Register for Classes - New & Readmitted Students

After viewing the course schedule and consulting with your advisor (if need be), complete this registration form. It will automatically be submitted via email to the registrar's office for processing. This form is for both new and readmitted students.
New & Readmitted Student Registration

Registration Forms

Registration

Courses may be added once the semester has begun until the beginning of the second week for term classes and the beginning of the third week for semester classes. (Refer to the academic calendar for exact dates each semester.)
 
Courses may be dropped or changed to audit status (from credit status) until the beginning of the fourth week for term classes and the beginning of the eleventh week for semester classes. (Refer to the academic calendar for exact dates each semester.) Once a student has chosen to audit a course they may not change back to credit.
Visit Add/Drop/Audit Form
If you wish to withdraw from the university or are dropping all classes in a term or semester you must complete this form. You are not permitted to withdraw during the week of final exams. As long as you are in good standing and return in less than a year, you may register for classes without reapplying to the university.
Visit Withdrawal Form

Undergraduate Graduation Application

Do not complete this form if you have not yet earned 90 credits as a Bachelor's degree-seeking student or 45 credits as an Associate's degree-seeking student.
Undergraduate Graduation Application: Click Here