The Office of Registration and Records

Forms

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Transcript Requests

Title Description File type
Transcript Requests
Transcript requests will be processed upon receipt of both the signed request form and the fee of $10 per copy paid directly to the Business Office (if your financial account is current). Separate forms must be submitted for each request being sent to a different address.  Please note that transcript requests made during grade collection may be delayed until grades are processed. Forms may be scanned and submitted by email to registrar@captechu.edu. Please contact our Business Office at businessoffice@captechu.edu or 301-369-2318 to pay the transcript fee by phone.
 
Please note: Transcripts cannot be sent by email or in electronic format.  Current students can access an electronic copy of their unofficial transcript from the Student tab of the MyCapitol portal.
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Registration and General Information

Title Description File type
Prerequisite Waiver Registration Form

This form must be completed and approved in order to waive a prerequisite.

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Course Substitution Approval

A required class in one's degree program can be substituted with another under special circumstances with the completion and submission of this form. This form must be signed by one's department chair or the Dean of Academics. This form cannot be applied to coursework within a certificate program.

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Time Conflict Authorization Form

Use this form to request authorization to register for two classes that have a time conflict. The form must be approved by the professors of each class as well as your Academic Department Chair.

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Transfer Credit Approval
Please complete this transfer credit approval form before taking any courses at another institution of higher learning.  This will assure the coursework is transferable to your degree program.  Once the course is completed with a grade of 'C' or better, have official transcripts sent to Capitol Technology University to the attention of the Registrar's Office.
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Independent Study Request Form

Independent study in a course will be granted only in the most extraordinary circumstances.  Eligibility for an independent study course will be determined by the department chair. If the department chair determines that a student is eligible for an independent study course, they will assign an instructor and the student will be registered for the course by the Office of Registration and Records. The assigned professor will coordinate all course requirements including exams, homework, lab assignments and research papers in lieu of classroom participation.

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Cross Divisional Registration Approval

Use this form to apply for a course or courses outside of your academic division.

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Personal Information Update Form

Use this form to update your personal information. This includes personal and professional contact info.

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Certificate Request

Students planning to earn a certificate may only apply one relevant transfer course to certificate requirements. All remaining coursework must be completed at Capitol Technology University with no substitutions or waivers and a cumulative GPA of 2.0 (Undergraduate) or 3.0 (Graduate) in all required courses. There is no limit on the number of certificates one can earn. Each certificate costs $25.00. Students are given a physical certificate as well as recognition on their official transcripts.

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Replacement Diploma Order Form

If you need to order a replacement diploma, complete the Diploma Replacement Form and submit it to the Office of Registration and Records. The fee is $75.00 per copy. Forms may be submitted by email to registrar@captechu.edu. Please contact our Business Office at 301-369-2318 or 301-369-2319 to pay the transcript fee by phone. Please allow 4-6 weeks for processing.

All replacement diplomas are issued in 11” x 14” format and bear the name “Capitol Technology University” as the institution was renamed from “Capitol College” in 2014.

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Release of Records Forms

Title Description File type
Enrollment Verification Form
This form is used to generate an enrollment verification letter from the Office of Registration and Records.  Verification of attendance is often required by student loan originators and health/automobile insurance companies.  Please allow two to three days for processing.
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Consent to Release Records Form (FERPA Form)
This form gives Capitol offices permission to release your information to a designated third-party. 
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Degree Change

Title Description File type
Undergraduate Change in Degree Form

To add, drop, or change a degree program, complete the form. The form must be signed by the Undergraduate Advisor and Department Chair of the program you are entering before it will be processed by the Office of Registration and Records.

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Master's Change in Degree Form

To add, drop, or change a degree program, complete the form. The form must be signed by the Associate Dean or Department Chair before it will be processed by the Office of Registration and Records.

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Minor Declaration Form

Use this form to add a minor to your degree program. Please follow all steps as indicated on the form.

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Doctoral Change in Degree Form

To change a doctoral degree program, complete the form. The form must be signed by the Dean or Director of Doctoral programs before it will be processed by the Office of Registration and Records.

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